Privacy Policy

Overview

Duval Asset Management LLC operates the TARS Portal to support property management workflows, including lease preparation, tenant intake, document generation, and electronic signature coordination. This policy explains how information is collected, used, and protected when authorized users access the portal.

Information We Collect

The portal may process account login information, tenant and occupant details, property information, lease terms, contact details, uploaded documents, vehicle information, notes, and workflow status information. Some records may include sensitive lease-related information provided by tenants or authorized staff.

How We Use Information

Information is used to operate the portal, prepare lease documents, send documents for review or signature, communicate with authorized recipients, maintain workflow records, troubleshoot issues, and protect the security and integrity of the system.

Service Providers

The portal may use third-party tools and service providers such as DocuSign, Google Drive, Google Docs, Google Sheets, Gmail, n8n, hosting providers, and other operational systems required to run automated workflows. These providers process information only as needed to provide their services.

Access and Security

Access to the portal is limited to authorized users. Users are responsible for keeping their credentials confidential and for using the portal only for legitimate business purposes. We use reasonable technical and organizational measures to protect portal data, but no system can be guaranteed to be completely secure.

The portal may also collect technical information such as IP addresses, browser type, device information, and access logs for security and troubleshooting purposes.

Retention

Records are retained as long as needed for property management, legal, accounting, operational, security, and compliance purposes. Data may be deleted or archived when it is no longer reasonably required.

Requests and Contact

To request access, correction, or deletion of information associated with the portal, contact infoduvalam@gmail.com. Requests may be limited where retention is required for legal, accounting, contractual, or operational reasons.

Governing Law

This Privacy Policy shall be governed by applicable laws of the State of Florida.